How to Delegate Tasks to Your Virtual Assistant

Delegating tasks to a virtual assistant is a great way to free up your time and focus on the things you love most. As a business owner, you will likely have many different tasks that need completing, all while trying to remain focused on the big picture. Virtual assistants can take care of small tasks so that you can get back to what’s most important. With the right virtual assistant, delegating tasks becomes easy, simple and stress-free. The trick is knowing exactly what tasks you should delegate, as well as which ones are outside of your virtual assistant’s scope of work. Here are some ways how a VAs help you delegate tasks effectively:

Decide what tasks you should delegate.

Every business owner has a different variety of tasks on their to-do list. What you should and shouldn’t delegate will depend on your specific business and what tasks are most critical to completing daily operations. To figure out what tasks you should delegate to your virtual assistant, first you need to determine what they are. Here are a few questions you can ask yourself to figure out what tasks are best delegated:  

  • What tasks take up a significant portion of my time? 
  • What tasks do I have the least experience or skill level with? 
  • Which tasks are repetitive and don’t feel as though they’re moving the business forward? 
  • Which tasks are technical, administrative or data-driven?

Meet with your VA to find out what they’re most comfortable with.

Once you’ve got a good idea of what tasks you’d like to delegate, you need to sit down with your VA to discuss those tasks so that they can let you know what their availability and skill level is with each task. You don’t want to overburden your virtual assistant with tasks that might be outside their comfort zone, and you also don’t want to underutilize the skills and experience they do have. It’s important to discuss your expectations for what you’d like them to tackle. This will save time, energy and frustration for both parties, as well as help you better track and measure the results of your virtual assistant.

Write up a tasking agreement and track progress.

A tasking agreement is a document that outlines what tasks you’d like your virtual assistant to do, as well as how those tasks will be measured and tracked. The most important parts of your tasking agreement are the due dates and the estimated time frames for each task. Tracking the progress of delegated tasks will give you a better understanding of how long each task takes so you can better estimate how much they take up each week.


Overall, when delegating tasks to a virtual assistant, it’s important to remember that they are not extensions of you or your business. They are people with their own skill sets and work ethics, so it’s vital that you treat them as such. When you delegate tasks, you’re giving someone else a responsibility that’s part of the daily operations of your business. With that being said, it’s just as important that you treat the delegated tasks just like anything else you do in your business. If you want to be successful at delegating tasks, you need to make sure that you know exactly what tasks to delegate as well as which ones are outside of your VA’s scope of work.

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